PORTMARK

[ SERVICES / DOCPILOT ]

Documents in your inbox become entries in your TMS.

Invoices, packing lists, BLs and AWBs land in the inbox. DocPilot extracts every line and enters it into Magaya, CargoWise, or GoFreight as a draft file. Your team clicks approve. Hours of typing, gone.

OUTPUTHours of typing, gone.

[ 01 / THE LEAK ]

15 FILES/DAY×30 MIN=7.5 HRS/DAY

of typing. That is a full coordinator seat doing data entry — 20–40 MIN typed away per shipment file, today, before anyone moves a container, quotes freight, or answers a customer.

20–40 MIN

TYPED AWAY PER SHIPMENT FILE, TODAY

100+

EMAILS IN THE INBOX FROM OVERNIGHT ASIA, EVERY MORNING

[ 02 / BEFORE / AFTER ]

BEFORE — TODAY'S FLOW

MANUAL
B/01

Pre-alert lands from overnight Asia

B/02

Coordinator opens the PDFs — invoice, packing list, BL

B/03

Every field re-keyed into the TMS, line by line

B/04

Second pass to catch the typos the first pass made

B/05

File opens hours after the documents arrived

AFTER — WITH DOCPILOT

PORTMARK
A/01

Pre-alert lands — DocPilot reads it on arrival

A/02

Invoices, packing lists, BLs and AWBs extracted

A/03

Draft file entered into Magaya, CargoWise, or GoFreight

A/04

Anything unreadable or mismatched flagged as an exception

YOUR TEAM CLICKS APPROVE — THE FILE POSTS

[ 03 / WHAT WE HANDLE ]

The documents that flood a forwarder's inbox — read, extracted, and entered as drafts in the TMS you already run.

MANIFEST — DOCPILOTPM-SYS-01
01Commercial invoices
02Packing lists
03Bills of lading (BLs)
04Air waybills (AWBs)
05Arrival notices
06Pre-alert emails and their attachments
07Draft file creation — Magaya, CargoWise, GoFreight
08Exception flags on unreadable or mismatched documents
ITEMS — 08SHEET 1/1

[ 04 / THE HUMAN CHECKPOINT ]

Every extracted document lands in your TMS as a draft — never a posted file. Your coordinator reviews the lines and clicks approve. AI types. Your people approve. Nothing goes out without a human eye.

HUMAN APPROVED

[ 05 / WHAT YOU'LL SEE BY DAY 14 ]

M-01

20–40 MIN

PER FILE BEFORE — YOUR BASELINE, MEASURED ON YOUR OWN FILES

M-02

7.5 HRS/DAY

OF TYPING BACK ON THE FLOOR AT 15 FILES/DAY × 30 MIN

M-03

100%

OF DRAFTS APPROVED BY A HUMAN BEFORE THEY POST

[ 06 / QUESTIONS — DOCPILOT ]

ANYTHING ELSE — ASK ON THE AUDIT CALL

Most of them, yes — and the ones it can't read cleanly get flagged as exceptions for a human, never guessed at. The 14-day pilot runs on your live files, so you see the read rate on your documents, not a demo deck.

We build inside the systems you already run — Magaya, CargoWise, GoFreight — including your field layout and SOP quirks. Days 1–3 of the pilot are spent shadowing exactly that. No rip-and-replace, no new portal for your customers.

Nothing posts without your coordinator's approval — the draft is ours, the file is yours. During the pilot we measure error rate and exceptions side-by-side with your baseline, in writing.

FILE PM-SYS-01 — DOCPILOT · READY FOR AUDIT

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